{"id":8319,"date":"2025-11-24T10:20:33","date_gmt":"2025-11-24T09:20:33","guid":{"rendered":"http:\/\/securexrrhh.com\/dietas-y-gastos-de-viajes-abonadas-en-nomina\/"},"modified":"2025-11-24T16:06:23","modified_gmt":"2025-11-24T15:06:23","slug":"diets-and-travel-expenses-paid-on-payroll","status":"publish","type":"post","link":"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/","title":{"rendered":"Diets and travel expenses paid on payroll"},"content":{"rendered":"<p data-start=\"321\" data-end=\"437\">Per diems in payroll are part of the daily routine for any HR department that manages employees who travel for work.<\/p>\n<p data-start=\"439\" data-end=\"571\">However, few subjects generate as many errors, misunderstandings, and incorrect settlements with Social Security and the Tax Agency.<\/p>\n<p data-start=\"573\" data-end=\"796\">The reason is simple: the regulations are precise, but their practical application requires clearly understanding what a per diem is, when it is exempt, and in which cases it must be taxed and contribute to Social Security.<\/p>\n<p data-start=\"573\" data-end=\"796\"><a href=\"https:\/\/securexrrhh.com\/en\/hr-services\/payroll-outsourcing\/\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9924 size-full\" src=\"https:\/\/securexrrhh.com\/wp-content\/uploads\/2025\/09\/Banner-para-WEB-8.png\" alt=\"\" width=\"2212\" height=\"453\" srcset=\"https:\/\/securexrrhh.com\/wp-content\/uploads\/2025\/09\/Banner-para-WEB-8.png 2212w, https:\/\/securexrrhh.com\/wp-content\/uploads\/2025\/09\/Banner-para-WEB-8-300x61.png 300w, https:\/\/securexrrhh.com\/wp-content\/uploads\/2025\/09\/Banner-para-WEB-8-1024x210.png 1024w, https:\/\/securexrrhh.com\/wp-content\/uploads\/2025\/09\/Banner-para-WEB-8-768x157.png 768w, https:\/\/securexrrhh.com\/wp-content\/uploads\/2025\/09\/Banner-para-WEB-8-1536x315.png 1536w, https:\/\/securexrrhh.com\/wp-content\/uploads\/2025\/09\/Banner-para-WEB-8-2048x419.png 2048w\" sizes=\"(max-width: 2212px) 100vw, 2212px\" \/><\/a><\/p>\n<p data-start=\"573\" data-end=\"796\">\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_88 counter-hierarchy ez-toc-counter ez-toc-white ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Tabla de contenido<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#What_exactly_are_per_diems_in_payroll\" >What exactly are per diems in payroll?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#Are_all_per_diems_exempt_from_contributions_and_taxation\" >Are all per diems exempt from contributions and taxation?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#Which_regulations_govern_the_exemption\" >Which regulations govern the exemption?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#What_are_the_requirements_for_a_per_diem_to_be_exempt\" >What are the requirements for a per diem to be exempt?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#How_should_the_company_verify_the_trip\" >How should the company verify the trip?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#What_types_of_per_diems_exist_and_how_do_they_differ\" >What types of per diems exist and how do they differ?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#What_tax_limits_exist_for_meals_and_accommodation\" >What tax limits exist for meals and accommodation?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#Does_accommodation_always_have_to_be_in_a_hotel\" >Does accommodation always have to be in a hotel?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#What_happens_if_the_collective_agreement_regulates_per_diems\" >What happens if the collective agreement regulates per diems?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#Are_per_diems_exempt_if_the_employee_stays_more_than_9_months_in_the_same_destination\" >Are per diems exempt if the employee stays more than 9 months in the same destination?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#Why_do_they_cease_to_be_exempt_after_9_months\" >Why do they cease to be exempt after 9 months?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#Can_per_diems_be_paid_under_a_%E2%80%9Cwork_or_service%E2%80%9D_contract\" >Can per diems be paid under a \u201cwork or service\u201d contract?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#And_in_permanent_construction_contracts_fijos_de_obra\" >And in permanent construction contracts (fijos de obra)?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#What_about_per_diems_for_shareholders_and_directors\" >What about per diems for shareholders and directors?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#How_should_companies_correctly_manage_per_diems\" >How should companies correctly manage per diems?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#How_does_the_Labour_Inspectorate_usually_review_these_cases\" >How does the Labour Inspectorate usually review these cases?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#What_should_HR_know_to_minimize_risk\" >What should HR know to minimize risk?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#Can_the_management_of_per_diems_be_automated\" >Can the management of per diems be automated?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/#What_do_we_recommend_at_GM_Integra\" >What do we recommend at GM Integra?<\/a><\/li><\/ul><\/nav><\/div>\n<h2 data-start=\"798\" data-end=\"840\"><span class=\"ez-toc-section\" id=\"What_exactly_are_per_diems_in_payroll\"><\/span><strong data-start=\"798\" data-end=\"840\">What exactly are per diems in payroll?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"842\" data-end=\"1043\">They are amounts the company pays the employee to compensate for meal or accommodation expenses resulting from a business trip outside their usual workplace and outside their municipality of residence.<\/p>\n<p data-start=\"1045\" data-end=\"1128\">They are not a fixed \u201cbonus\u201d but compensation for an actual and occasional expense.<\/p>\n<h3 data-start=\"1130\" data-end=\"1191\"><span class=\"ez-toc-section\" id=\"Are_all_per_diems_exempt_from_contributions_and_taxation\"><\/span><strong data-start=\"1130\" data-end=\"1191\">Are all per diems exempt from contributions and taxation?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"1193\" data-end=\"1273\">No. They are only exempt when they meet all the requirements established by law.<\/p>\n<h3 data-start=\"1275\" data-end=\"1318\"><span class=\"ez-toc-section\" id=\"Which_regulations_govern_the_exemption\"><\/span><strong data-start=\"1275\" data-end=\"1318\">Which regulations govern the exemption?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"1320\" data-end=\"1331\">Mainly two:<\/p>\n<p data-start=\"1333\" data-end=\"1488\">\u2022 <a href=\"https:\/\/www.boe.es\/buscar\/act.php?id=BOE-A-1996-1579&amp;p=20240710&amp;tn=1#a23\" target=\"_blank\" rel=\"noopener\">Article 23.2.a of RD 2064\/1995<\/a>.<br data-start=\"1408\" data-end=\"1411\" \/>\u2022 <a href=\"https:\/\/www.boe.es\/buscar\/act.php?id=BOE-A-2007-6820&amp;p=20250402&amp;tn=1#a9\" target=\"_blank\" rel=\"noopener\">Article 9 of Royal Decree 439\/2007.<\/a><\/p>\n<h2 data-start=\"1490\" data-end=\"1548\"><span class=\"ez-toc-section\" id=\"What_are_the_requirements_for_a_per_diem_to_be_exempt\"><\/span><strong data-start=\"1490\" data-end=\"1548\">What are the requirements for a per diem to be exempt?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"1550\" data-end=\"1864\">\u2022 The employee must travel outside their usual workplace.<br data-start=\"1607\" data-end=\"1610\" \/>\u2022 The travel must be to a municipality different from both the workplace and the employee\u2019s residence.<br data-start=\"1712\" data-end=\"1715\" \/>\u2022 The amounts paid cannot exceed the limits established by tax law.<br data-start=\"1782\" data-end=\"1785\" \/>\u2022 The expense must have a strictly professional purpose and must be verifiable.<\/p>\n<p data-start=\"1866\" data-end=\"1945\">If even one of these requirements is not met, the per diem is no longer exempt.<\/p>\n<h2 data-start=\"1947\" data-end=\"1990\"><span class=\"ez-toc-section\" id=\"How_should_the_company_verify_the_trip\"><\/span><strong data-start=\"1947\" data-end=\"1990\">How should the company verify the trip?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"1992\" data-end=\"2016\">By any reasonable means:<\/p>\n<p data-start=\"2018\" data-end=\"2166\">\u2022 Travel authorization.<br data-start=\"2041\" data-end=\"2044\" \/>\u2022 Ticket or transportation invoice.<br data-start=\"2079\" data-end=\"2082\" \/>\u2022 Accommodation booking.<br data-start=\"2106\" data-end=\"2109\" \/>\u2022 Internal instruction email.<br data-start=\"2138\" data-end=\"2141\" \/>\u2022 Work logs or schedules.<\/p>\n<p data-start=\"2168\" data-end=\"2247\">The authorities must be able to confirm the date, place, purpose, and duration.<\/p>\n<h2 data-start=\"2249\" data-end=\"2306\"><span class=\"ez-toc-section\" id=\"What_types_of_per_diems_exist_and_how_do_they_differ\"><\/span><strong data-start=\"2249\" data-end=\"2306\">What types of per diems exist and how do they differ?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ol data-start=\"2308\" data-end=\"2688\">\n<li data-start=\"2308\" data-end=\"2370\">\n<p data-start=\"2311\" data-end=\"2370\"><strong data-start=\"2311\" data-end=\"2329\">Full per diem:<\/strong> Includes breakfast, lunch, and dinner.<\/p>\n<\/li>\n<li data-start=\"2371\" data-end=\"2445\">\n<p data-start=\"2374\" data-end=\"2445\"><strong data-start=\"2374\" data-end=\"2392\">Half per diem:<\/strong> Includes breakfast + lunch, or breakfast + dinner.<\/p>\n<\/li>\n<li data-start=\"2446\" data-end=\"2568\">\n<p data-start=\"2449\" data-end=\"2568\"><strong data-start=\"2449\" data-end=\"2476\">Accommodation expenses:<\/strong> Usually not included within \u201cper diems\u201d unless the collective agreement states otherwise.<\/p>\n<\/li>\n<li data-start=\"2569\" data-end=\"2688\">\n<p data-start=\"2572\" data-end=\"2688\"><strong data-start=\"2572\" data-end=\"2600\">Transportation expenses:<\/strong> Covers public transportation or the use of a private vehicle (mileage, tolls, parking).<\/p>\n<\/li>\n<\/ol>\n<p data-start=\"2690\" data-end=\"2742\">Each concept has different tax limits and treatment.<\/p>\n<h2 data-start=\"2744\" data-end=\"2798\"><span class=\"ez-toc-section\" id=\"What_tax_limits_exist_for_meals_and_accommodation\"><\/span><strong data-start=\"2744\" data-end=\"2798\">What tax limits exist for meals and accommodation?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"2800\" data-end=\"2839\">As set out in Article 9 of RD 439\/2007:<\/p>\n<p data-start=\"2841\" data-end=\"2944\">\u2022 <strong data-start=\"2843\" data-end=\"2867\">Travel within Spain:<\/strong><br data-start=\"2867\" data-end=\"2870\" \/>\u2013 \u20ac26.67\/day without overnight stay.<br data-start=\"2907\" data-end=\"2910\" \/>\u2013 \u20ac53.34\/day with overnight stay.<\/p>\n<p data-start=\"2946\" data-end=\"3043\">\u2022 <strong data-start=\"2948\" data-end=\"2966\">Travel abroad:<\/strong><br data-start=\"2966\" data-end=\"2969\" \/>\u2013 \u20ac48.08\/day without overnight stay.<br data-start=\"3006\" data-end=\"3009\" \/>\u2013 \u20ac91.35\/day with overnight stay.<\/p>\n<p data-start=\"3045\" data-end=\"3115\">Any excess amount is subject to tax and Social Security contributions.<\/p>\n<h2 data-start=\"3117\" data-end=\"3169\"><span class=\"ez-toc-section\" id=\"Does_accommodation_always_have_to_be_in_a_hotel\"><\/span><strong data-start=\"3117\" data-end=\"3169\">Does accommodation always have to be in a hotel?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"3171\" data-end=\"3204\">Yes, if you want it to be exempt.<\/p>\n<p data-start=\"3206\" data-end=\"3268\">When a company rents an apartment for employees on assignment:<\/p>\n<p data-start=\"3270\" data-end=\"3484\">\u2022 It is not considered a per diem.<br data-start=\"3304\" data-end=\"3307\" \/>\u2022 It is considered payment in kind.<br data-start=\"3342\" data-end=\"3345\" \/>\u2022 It is subject to withholding and Social Security contributions based on the rental value.<br data-start=\"3436\" data-end=\"3439\" \/>\u2022 It cannot be treated as an exempt per diem.<\/p>\n<h2 data-start=\"3486\" data-end=\"3551\"><span class=\"ez-toc-section\" id=\"What_happens_if_the_collective_agreement_regulates_per_diems\"><\/span><strong data-start=\"3486\" data-end=\"3551\">What happens if the collective agreement regulates per diems?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"3553\" data-end=\"3577\">Two scenarios may occur:<\/p>\n<p data-start=\"3579\" data-end=\"3693\">\u2022 The collective agreement sets per diem amounts, but there is no actual business trip.<br data-start=\"3666\" data-end=\"3669\" \/>\u2192 They are not exempt.<\/p>\n<p data-start=\"3695\" data-end=\"3836\">\u2022 There is a business trip, but the agreement sets amounts that exceed IRPF limits.<br data-start=\"3778\" data-end=\"3781\" \/>\u2192 The excess is taxable and subject to contributions.<\/p>\n<p data-start=\"3838\" data-end=\"3922\">A collective agreement does not guarantee exemption. Tax regulations always prevail.<\/p>\n<h2 data-start=\"3924\" data-end=\"4014\"><span class=\"ez-toc-section\" id=\"Are_per_diems_exempt_if_the_employee_stays_more_than_9_months_in_the_same_destination\"><\/span><strong data-start=\"3924\" data-end=\"4014\">Are per diems exempt if the employee stays more than 9 months in the same destination?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"4016\" data-end=\"4044\">No. The regulation is clear:<\/p>\n<p data-start=\"4046\" data-end=\"4193\">If an employee stays for 9 continuous months in the same municipality, per diems for meals cease to be exempt from the first day of the assignment.<\/p>\n<p data-start=\"4195\" data-end=\"4206\">Key points:<\/p>\n<p data-start=\"4208\" data-end=\"4375\">\u2022 It must be a continuous stay in the same municipality.<br data-start=\"4264\" data-end=\"4267\" \/>\u2022 Vacations or sick leave do not break continuity.<br data-start=\"4317\" data-end=\"4320\" \/>\u2022 The fiscal year change does not interrupt the period.<\/p>\n<h3 data-start=\"4377\" data-end=\"4427\"><span class=\"ez-toc-section\" id=\"Why_do_they_cease_to_be_exempt_after_9_months\"><\/span><strong data-start=\"4377\" data-end=\"4427\">Why do they cease to be exempt after 9 months?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"4429\" data-end=\"4602\">Because if the stay exceeds that period, the law considers it is no longer a \u201ctemporary assignment\u201d but a stable situation that no longer compensates an exceptional expense.<\/p>\n<h2 data-start=\"4604\" data-end=\"4665\"><span class=\"ez-toc-section\" id=\"Can_per_diems_be_paid_under_a_%E2%80%9Cwork_or_service%E2%80%9D_contract\"><\/span><strong data-start=\"4604\" data-end=\"4665\">Can per diems be paid under a \u201cwork or service\u201d contract?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"4667\" data-end=\"4670\">No.<\/p>\n<p data-start=\"4672\" data-end=\"4691\">In these contracts:<\/p>\n<p data-start=\"4693\" data-end=\"4829\">\u2022 The \u201cworkplace\u201d is the work site itself.<br data-start=\"4735\" data-end=\"4738\" \/>\u2022 The worker is hired specifically to work there.<br data-start=\"4787\" data-end=\"4790\" \/>\u2022 There is no compensable displacement.<\/p>\n<p data-start=\"4831\" data-end=\"4867\">Therefore, per diems are not exempt.<\/p>\n<h2 data-start=\"4869\" data-end=\"4929\"><span class=\"ez-toc-section\" id=\"And_in_permanent_construction_contracts_fijos_de_obra\"><\/span><strong data-start=\"4869\" data-end=\"4929\">And in permanent construction contracts (fijos de obra)?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"4931\" data-end=\"4960\">Also no, for the same reason.<\/p>\n<p data-start=\"4962\" data-end=\"4981\">The only exception:<\/p>\n<p data-start=\"4983\" data-end=\"5079\">If the worker occasionally travels to a different work site, and it is not a regular occurrence.<\/p>\n<p data-start=\"5081\" data-end=\"5123\">That travel may generate exempt per diems.<\/p>\n<h2 data-start=\"5125\" data-end=\"5181\"><span class=\"ez-toc-section\" id=\"What_about_per_diems_for_shareholders_and_directors\"><\/span><strong data-start=\"5125\" data-end=\"5181\">What about per diems for shareholders and directors?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"5183\" data-end=\"5296\">Shareholders and directors do not have an employment relationship under the principles of control and dependency.<\/p>\n<p data-start=\"5298\" data-end=\"5308\">Therefore:<\/p>\n<p data-start=\"5310\" data-end=\"5513\">\u2022 They cannot apply the exempt per diem regime.<br data-start=\"5357\" data-end=\"5360\" \/>\u2022 Even if they incur travel expenses, these are taxable.<br data-start=\"5416\" data-end=\"5419\" \/>\u2022 The company may reimburse them, but they are treated as employment income without exemption.<\/p>\n<h2 data-start=\"5515\" data-end=\"5567\"><span class=\"ez-toc-section\" id=\"How_should_companies_correctly_manage_per_diems\"><\/span><strong data-start=\"5515\" data-end=\"5567\">How should companies correctly manage per diems?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"5569\" data-end=\"5608\">Proper management requires three steps:<\/p>\n<ol data-start=\"5610\" data-end=\"5841\">\n<li data-start=\"5610\" data-end=\"5708\">\n<p data-start=\"5613\" data-end=\"5708\">Establish a travel policy with clear limits, documentation, approval processes, and criteria.<\/p>\n<\/li>\n<li data-start=\"5709\" data-end=\"5778\">\n<p data-start=\"5712\" data-end=\"5778\">Always record the reason for the trip\u2014place, date, and duration.<\/p>\n<\/li>\n<li data-start=\"5779\" data-end=\"5841\">\n<p data-start=\"5782\" data-end=\"5841\">Monitor legal and time limits carefully\u2014amounts and months.<\/p>\n<\/li>\n<\/ol>\n<p data-start=\"5843\" data-end=\"5903\">A well-documented company avoids fiscal risks and penalties.<\/p>\n<h2 data-start=\"5905\" data-end=\"5969\"><span class=\"ez-toc-section\" id=\"How_does_the_Labour_Inspectorate_usually_review_these_cases\"><\/span><strong data-start=\"5905\" data-end=\"5969\">How does the Labour Inspectorate usually review these cases?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"5971\" data-end=\"5994\">They typically request:<\/p>\n<p data-start=\"5996\" data-end=\"6190\">\u2022 Payrolls.<br data-start=\"6007\" data-end=\"6010\" \/>\u2022 Transportation receipts.<br data-start=\"6036\" data-end=\"6039\" \/>\u2022 Accommodation invoices.<br data-start=\"6064\" data-end=\"6067\" \/>\u2022 Internal travel documentation.<br data-start=\"6099\" data-end=\"6102\" \/>\u2022 Employment contracts.<br data-start=\"6125\" data-end=\"6128\" \/>\u2022 Evidence of how long the employee stayed in the destination.<\/p>\n<p data-start=\"6192\" data-end=\"6236\">If irregularities are found, they may claim:<\/p>\n<p data-start=\"6238\" data-end=\"6342\">\u2022 Unpaid Social Security contributions.<br data-start=\"6277\" data-end=\"6280\" \/>\u2022 IRPF withholdings not applied.<br data-start=\"6312\" data-end=\"6315\" \/>\u2022 Surcharges and penalties.<\/p>\n<h2 data-start=\"6344\" data-end=\"6385\"><span class=\"ez-toc-section\" id=\"What_should_HR_know_to_minimize_risk\"><\/span><strong data-start=\"6344\" data-end=\"6385\">What should HR know to minimize risk?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"6387\" data-end=\"6419\">HR must clearly understand that:<\/p>\n<p data-start=\"6421\" data-end=\"6669\">\u2022 Per diems in payroll are not salary but compensation.<br data-start=\"6476\" data-end=\"6479\" \/>\u2022 Tax exemption is not automatic.<br data-start=\"6512\" data-end=\"6515\" \/>\u2022 Any incorrectly configured per diem can become a significant cost for the company.<br data-start=\"6599\" data-end=\"6602\" \/>\u2022 Documentation control is as important as paying the right amount.<\/p>\n<h2 data-start=\"6671\" data-end=\"6720\"><span class=\"ez-toc-section\" id=\"Can_the_management_of_per_diems_be_automated\"><\/span><strong data-start=\"6671\" data-end=\"6720\">Can the management of per diems be automated?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"6722\" data-end=\"6744\">Yes, but with caution.<\/p>\n<p data-start=\"6746\" data-end=\"6810\">Many software tools allow tracking travel and expenses. However:<\/p>\n<p data-start=\"6812\" data-end=\"7001\">\u2022 The final decision on whether something is exempt must be made by HR.<br data-start=\"6883\" data-end=\"6886\" \/>\u2022 Legal limits cannot be exceeded automatically.<br data-start=\"6934\" data-end=\"6937\" \/>\u2022 Software cannot determine whether a real business trip exists.<\/p>\n<h2 data-start=\"7003\" data-end=\"7042\"><span class=\"ez-toc-section\" id=\"What_do_we_recommend_at_GM_Integra\"><\/span><strong data-start=\"7003\" data-end=\"7042\">What do we recommend at GM Integra?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"7044\" data-end=\"7359\">\u2022 Regularly review your internal per diem policy.<br data-start=\"7093\" data-end=\"7096\" \/>\u2022 Maintain full traceability of each assignment.<br data-start=\"7144\" data-end=\"7147\" \/>\u2022 Monitor the 9-month limit carefully.<br data-start=\"7185\" data-end=\"7188\" \/>\u2022 Avoid applying exemptions to profiles where they do not apply (shareholders\/directors).<br data-start=\"7277\" data-end=\"7280\" \/>\u2022 Seek advice from an expert team, as an error may lead to complex inspections.<\/p>\n<p data-start=\"7361\" data-end=\"7596\">At GM Integra, we support companies with any need or question related to labour management and HR. If you want clarity, structure, and legal certainty in your processes, we can help you keep everything aligned with current regulations.<\/p>\n<p data-start=\"7361\" data-end=\"7596\"><a href=\"https:\/\/securexrrhh.com\/en\/hr-services\/payroll-outsourcing\/\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-9924 size-full\" src=\"https:\/\/securexrrhh.com\/wp-content\/uploads\/2025\/09\/Banner-para-WEB-8.png\" alt=\"\" width=\"2212\" height=\"453\" srcset=\"https:\/\/securexrrhh.com\/wp-content\/uploads\/2025\/09\/Banner-para-WEB-8.png 2212w, https:\/\/securexrrhh.com\/wp-content\/uploads\/2025\/09\/Banner-para-WEB-8-300x61.png 300w, https:\/\/securexrrhh.com\/wp-content\/uploads\/2025\/09\/Banner-para-WEB-8-1024x210.png 1024w, https:\/\/securexrrhh.com\/wp-content\/uploads\/2025\/09\/Banner-para-WEB-8-768x157.png 768w, https:\/\/securexrrhh.com\/wp-content\/uploads\/2025\/09\/Banner-para-WEB-8-1536x315.png 1536w, https:\/\/securexrrhh.com\/wp-content\/uploads\/2025\/09\/Banner-para-WEB-8-2048x419.png 2048w\" sizes=\"(max-width: 2212px) 100vw, 2212px\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Per diems in payroll are part of the daily routine for any HR department that manages employees who travel for work. However, few subjects generate as many errors, misunderstandings, and incorrect settlements with Social Security and the Tax Agency. The reason is simple: the regulations are precise, but their practical application requires clearly understanding what a per diem is, when it is exempt, and in which cases it must be taxed and contribute to Social Security. What exactly are per diems in payroll? They are amounts the company pays the employee to compensate for meal or accommodation expenses resulting from a business trip outside their usual workplace and outside their municipality of residence. They are not a fixed \u201cbonus\u201d but compensation for an actual and occasional expense. Are all per diems exempt from contributions and taxation? No. They are only exempt when they meet all the requirements established by law. &#8230; <a title=\"Diets and travel expenses paid on payroll\" class=\"read-more\" href=\"https:\/\/securexrrhh.com\/en\/diets-and-travel-expenses-paid-on-payroll\/\" aria-label=\"Read more about Diets and travel expenses paid on payroll\">Read more<\/a><\/p>\n","protected":false},"author":3,"featured_media":10217,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","_gspb_post_css":"","content-type":"","inline_featured_image":false,"footnotes":""},"categories":[157],"tags":[],"class_list":["post-8319","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","generate-columns","tablet-grid-50","mobile-grid-100","grid-parent","grid-50","no-featured-image-padding"],"_links":{"self":[{"href":"https:\/\/securexrrhh.com\/en\/wp-json\/wp\/v2\/posts\/8319","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/securexrrhh.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/securexrrhh.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/securexrrhh.com\/en\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/securexrrhh.com\/en\/wp-json\/wp\/v2\/comments?post=8319"}],"version-history":[{"count":2,"href":"https:\/\/securexrrhh.com\/en\/wp-json\/wp\/v2\/posts\/8319\/revisions"}],"predecessor-version":[{"id":10222,"href":"https:\/\/securexrrhh.com\/en\/wp-json\/wp\/v2\/posts\/8319\/revisions\/10222"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/securexrrhh.com\/en\/wp-json\/wp\/v2\/media\/10217"}],"wp:attachment":[{"href":"https:\/\/securexrrhh.com\/en\/wp-json\/wp\/v2\/media?parent=8319"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/securexrrhh.com\/en\/wp-json\/wp\/v2\/categories?post=8319"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/securexrrhh.com\/en\/wp-json\/wp\/v2\/tags?post=8319"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}